Appointments you have marked Private are by default not viewable by a delegate, although we give you the option to allow this. This is so they can respond on your behalf without having to open your calendar or inbox to do so. We inform you that a delegate is going to get copies of all your meeting requests. In this case, she wants him to be a Delegate.Ī couple of things to note here. She then types in Alex’s name, and if he doesn’t immediately show up, she can search for him in Contacts & Directory.Īlex is now added to the list, and she can select which permissions she wants him to have. She can also do this by right-clicking her calendar to open a context menu where she can click share calendar. She starts by clicking SHARE in the top right corner of the calendar module. In order to give others access to her calendar, she needs to first share her calendar with them and then give them delegate permissions. Molly has also asked Alex to watch over her calendar while she is out. If Alex replies to a message in Molly’s inbox, the mail will appear as having been sent by him.
#Archive from outlook web app full#
One important thing to be aware of is that, while you can view others’ mail folders using Outlook Web App, you can’t send email on their behalf-you need the full Outlook client for that. This will bring up a list of his folders, as well as the folder that Molly has shared with him.Īt that point, he can click Molly’s inbox and view it like any other folder.
He then just needs to tap the folder button at the bottom of the screen. Once he’s set himself up to view Molly’s mail on his desktop, Alex can also view her mail on his tablet and phone! He can open up Outlook Web App with a compatible mobile browser or with an app such as OWA for iPhone or OWA for iPad. He can tell he’s in Molly’s inbox because her name appears at the top of the message list. He then simply needs to enter Molly’s name, and he’s done-he can view and, if she has allowed him, modify the contents of her inbox. In order to see Molly’s mail, Alex needs to right-click his mailbox’s root folder (“Alex Darrow”) and select add shared folder… After setting permissions for the folder she wants to share, she also needs to click her mailbox’s root folder (“Molly Dempsey”) and grant permissions to that as well.Īgain, this is necessary only if she wants to share a folder other than her inbox. If Molly wants to give Alex permissions to view any folder other than her inbox, there’s one more step. Once she has set Alex’s permissions appropriately, she just needs to click ok and she’s done.
#Archive from outlook web app plus#
To give Alex permissions to her inbox, Molly clicks the PLUS SIGN (+) at the top left of the dialog box and then types Alex’s name.Īfter selecting Alex and clicking add, Molly can choose from several predefined permissions settings in the drop-down menu or, if she prefers, she can configure custom permissions. In this case, since this is the first time Molly’s changed her folder permissions, there’s no one in the list yet. This brings up the folder permissions dialog box.Īt the top of the dialog box is a list of people other than Molly who currently have permissions to view the folder. To share one of her mail folders with Alex (her inbox, in this case), Molly just needs to right-click it and select “permissions.” With Outlook Web App, she can quickly and easily give Alex permissions to view and modify the messages in her mailbox. Molly is planning to take some time off from work and needs Alex to cover for her. Let’s take a quick look at how this works. Now, you’re able to configure both folder permissions and calendar delegation directly from Outlook Web App in Office 365.Ĭonnect. Historically, the ability to configure delegate access was available only in Outlook. Whether you need your coworker to check your inbox or your admin to manage your calendar, the ability to give delegate access to your Exchange Online data is important.
Even though you’re off having a good time, it’s still business as usual in the office, and someone needs to check your email and calendar to make sure everything runs smoothly while you’re away. Let’s say you’re about to go on vacation and you don’t want to distract yourself from your fun, so you’ve decided to turn work email off on your phone and leave your laptop at home for this trip. Steve Chew is a senior product marketing manager on the Exchange technical marketing team. Stephen Hui is principal program manager lead and Tony Hernandez is a program manager on the Exchange engineering team.